Agricultural Development in the American Pacific (ADAP) Project

Coordinator's Handbook

On the web at www.ctahr.hawaii.edu/adap2

Table of Contents

Reimbursement Requests / Report of Expenditures

A report of expenditures is due at the ADAP Home Office by the 25th of each month, for expenses incurred during the previous month.  An original form for each project with expenses to report, signed by the Land Grant Director, must be received by the ADAP home office before reimbursement can be initiated.  Coordinators may fax a copy to the ADAP home office in advance if they wish, to start the review process early.  Reports of Expenditures are reviewed by the Project Manager and Home Office Coordinator for clarity, completeness, and eligibility for reimbursement based on the plan of work and project account balance.  Reimbursement requests will be compared with the current plan of work.  If itemized expenses do not fit with the goals of the project, the Home Office staff will require additional justification before processing the reimbursements.  Questions are referred in writing to the ADAP Coordinator within a few days of receiving the report.  Once the Reimbursement Request is approved by the Project Manager, it is submitted to RCUH for payment.  When the reimbursement check is ready, it is sent via certified mail to the ADAP Coordinator.

    Reimbursement Request forms for ADAP Year 18 are included here for your review:  ASCC, COM, NMC, UOG.

ADAP Home Office

University of Hawaii

CTAHR

3050 Maile Way

Gilmore 112

Honolulu, Hawaii  96822

Phone (808) 956-8140

Fax (808) 956-6967

All or part of this publication may be reproduced for educational purposes.  When doing so, please credit the Land Grant Institutions and the ADAP Project.  Publication made possible by USDA Grant #2004-38826-02201, Agricultural Development in the American Pacific (ADAP), Year 19.