Office of Administrative Services

• Administer the fiscal management system
• Administer the personnel management system
• Maintain essential administrative management services
• Develop and implement organizational and management changes
• Prepare university budgets and expenditure plans

The Office of Administrative Services is comprised of the Fiscal Office and Personnel Office and reports directly to the Office of the Dean and Director. We are responsible for reviewing and processing all fiscal (+25,000) and personnel (+9,000) documents for CTAHR. All fiscal documents require the approval of a fiscal officer and all personnel documents require the approval of a personnel officer. The director of administrative services heads this office, is a member of the Cabinet, and exercises final authority for all fiscal and personnel documents.

Our Fiscal Office is able to assist in developing budgets for contract or grant proposals, explaining granting agency provisions such as effective starting dates, fringe benefits, allowable equipment acquisitions, indirect costs, etc. We monitor extramurally funded contracts and grants during initiation and during the last few months of the award period. We are available to assist the principal investigator at any other time if a request is made. We also prepare a number of financial statements to granting agencies at the end of an award period or financial reporting period. The Fiscal Office also processes purchase orders, travel requests and completions, and any other fiscal document that requires a charge to a University account. If you have a problem with any fiscal matter, fiscal officers are available to assist you in resolving that problem. Training on specific topics occurs throughout the year and is also available upon request.

Our Personnel Office will assist faculty and staff with the clearance, advertisement, selection, and appointment of positions. We will advise on University policies and procedures and recommend the best course of action to get a document through the University system. We have expertise in the University’s PeopleSoft system, document processing thru the University system, APT broadbanding, position advertising, classification and appointment, and employee benefits. We offer training throughout the year on topics that are current and/or requested by faculty or staff. We are available for assistance on personnel problems and are more successful in finding resolution if discussions occur sufficiently prior to an event.

We are the point of contact for CTAHR budgets that go to the Chancellor and President and are responsible for preparing these budgets. Information on CTAHR’s vacancies, status of non-general funds, expenditure plans for all funds, and revenue estimates are handled by our office. We handle investigative reports on personnel issues, prepare organizational changes, and coordinate the priority staffing process. We are open to suggestions on better ways to handle tasks and invite comments that will help us to deliver a better service.