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Administrative Services |
Personnel Documents |
Leave Forms and Reports |
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Employment/Hiring Forms |
Required information to bring with you before filling out personnel paperwork
- Social Security card and Driver's License or Passport
- For foreign hires, Passport, I-20, Employment Authorization Card
- Names, addresses and social security numbers of beneficiaries
- TB clearance (For employees and volunteers coming from outside a school or post-secondary school setting in Hawaii, the certificate must be issued within twelve (12) months prior to the start of employment or volunteer service totaling more than fifteen (15) days, not necessarily consecutive, within any calendar year.)
- C.V. or Resume
Applicant will be required to have a savings or checking account for direct payroll deposit
CTAHR Personnel Checklist
- I-9, Employee Eligibility Verification (print out, fill-in and sign, attach necessary documents)
- HW-4 Employee’s Withholding Allowance & Status Certificate - Hawai‘i
- W-4, Employee’s Withholding Allowance Certificate - U.S. Treasury
(The W-4 forms for non-resident aliens should be marked "single" for marital status regardless of their actual marital status and claim "0" on the number of allowances. Non-aliens cannot claim "exempt" withholding status.)
- UH Form 27, Ethnic Background Form
- D-90, Employee’s Designation of Beneficiary - State of Hawai‘i (For unpaid wages) DRAFT COPY - Just fill in the information.
- EC-1, EUTF Enrollment Form
- Standard Insurance Co., Beneficiary form
- EC&B-1, ERS Membership Enrollment Form (if applicable)
- Invitation to Identify Disability or Veterans Status (if applicable)
- Official Notice to Faculty, Staff and Students re: Substance Abuse
- Invention Disclosure & Assignment Agreement (for faculty)
- Invention Disclosure & Assignment Agreement (for APT's, graduate assistants, casual hires, non-comp appt)
- Vacation Addendum for Extra-Curricular Fund Appointees (if applicable)
- UH Form 12, Employee’s Claim for Prior Creditable Service (if applicable)
- UH Form 20, Hiring of Relatives (if applicable)
- UH Form 88, Disclosure of the Employment of Relatives (if applicable)
- Employment Not Covered by Social Security (Form SSA-1945)
- UH Form 92 General Non-Confidentiality Notice
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Other Personnel Forms |
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Student/Casual Hire Documents |
Student Employment and Cooperative Extension
Please use these calculating timesheets to aid in proper calculations of work hours. Please enter in your supervisor's name on each timesheet (required).
For the Excel timesheets, please note AM or PM otherwise it doesn't calculate the hours and minutes.
Student/Casual Hire Individual Daily Time Record (Excel Timesheets):
For the PDF timesheets, DO NOT put AM or PM or it will not calculate properly. Click on the "Calculate" button to calculate your work hours. Click on the "Reset times" to clear the timesheet.
Student/Casual Hire Individual Daily Time Record (PDF Timesheets):
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Casual Hire
- Social Security card and Driver's License or Passport
- For foreign hires, Passport, I-20, Employment Authorization Card
- Names, addresses and social security numbers of beneficiaries
- TB clearance
- Casual Hire Checklist
- Job Order Form
- UH Overload Request Form
- D-90, Employee’s Designation of Beneficiary - State of Hawai‘i (For unpaid wages)
- Official Notice to Faculty, Staff and Students re: Substance Abuse
- Invention Disclosure & Assignment Agreement (forAPT's, graduate assistants, casual hires, non-comp appt)
- Student, Casual & Overload Payroll Change Form [UH Form 25]
- Employment Not Covered by Social Security (Form SSA-1945)
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Personnel Related Websites |
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