Agricultural Development in the American Pacific (ADAP) Project

Coordinator's Handbook

On the web at www.ctahr.hawaii.edu/adap2

Table of Contents

Report of Encumbrances

Once a year it is necessary for ADAP Coordinators to report not only expenses for the previous month, but also to report encumbrances (payments committed by the institution but not yet completed).  This occurs at the end of the program year, or at set funding deadlines .  The Report of Encumbrances is used by the Home Office to hold funds to pay for activities which occurred on or before the project deadline, but for which payment has not yet been made.  A sample Report of Encumbrances form, with basic instructions, is included here as Appendix C.  More detailed instructions will be distributed each year after guidelines are established at the January Directors' meeting.

ADAP Home Office

University of Hawaii

CTAHR

3050 Maile Way

Gilmore 112

Honolulu, Hawaii  96822

Phone (808) 956-8140

Fax (808) 956-6967

All or part of this publication may be reproduced for educational purposes.  When doing so, please credit the Land Grant Institutions and the ADAP Project.  Publication made possible by USDA Grant #2004-38826-02201, Agricultural Development in the American Pacific (ADAP), Year 19.