Agricultural Development in the American Pacific (ADAP) Project

Coordinator's Handbook

On the web at www.ctahr.hawaii.edu/adap2

Table of Contents

Balance Summary Report

The Balance Summary report is prepared each month by the ADAP Fiscal/Budget Officer and sent to Coordinators for their own use and to distribute to Directors, PIS and Cooperators. It is based on information received from Coordinators in the Report of Expenditure reports.  The Balance Summary is a report of available balances for each project, broken down by institution.  Notes and special explanations are attached, as needed.

Budget Status Report

The Budget Status report is prepared each month by the Home Office Coordinator.  It is the record of the budget, cumulative expenses, home office encumbrances, and balances for each project, broken down by institution and budget category.  This is the information which is summarized in the Balance Summary report.  The relevant section of this detailed report is sent to the Land Grant Fiscal Officer of each institution for their information and verification that the institutional records and the ADAP home office records are both up-to-date and accurate. 

ADAP Home Office

University of Hawaii

CTAHR

3050 Maile Way

Gilmore 112

Honolulu, Hawaii  96822

Phone (808) 956-8140

Fax (808) 956-6967

All or part of this publication may be reproduced for educational purposes.  When doing so, please credit the Land Grant Institutions and the ADAP Project.  Publication made possible by USDA Grant #2004-38826-02201, Agricultural Development in the American Pacific (ADAP), Year 19.